bioneural.net » gtd

Personal productivity on Mac and iPhone

Bruce — Wed, 11 Jun 2008 19:36:58 +0000

As mentioned in an earlier post on using faux Contacts for collecting, managing, and synching tasks offline on the iPhone, I've been reading Getting things done (GTD) by David Allen. I have to say I found the book a difficult, overly repetitive and non-engaging read, despite my motivation to learn from it. If you could get a lot of things done in the time it takes to read 267 anecdote-heavy pages, here's my somewhat condensed take on the bits worth sharing, along with a few Mac-specific embellishments. This is Part two of a two-part series exploring GTD using a Mac and iPhone. It may make more sense if you review Part one first. Introduction I've been hooked on task lists since I first installed Claris Organizer 1.0 from floppy disk (remember those?) onto my PowerBook 100. Organizer incorporated Calendar, Contacts, Notes, and Tasks into a single interface—and I do appreciate integration. That app evolved into Palm Desktop and when I bought a Palm V in 1999 my obsessive list-keeping became mobile and subsequently synchronised via various apps including Entourage, iCal, iSync, and Missing Sync. While recent apps like OmniFocus and Things are rather pretty and more GTD-savvy, I'd prefer to rely the Apple-supplied tools I already have. Doing so is simpler (the less tools involved the better—that's one of Allen's recommendations), less costly, and makes use of the typically well-executed integration between Apple apps and devices. Reconciling task and time management Notice I said "typically" well-executed integration. Sadly integration of calendars, tasks, and notes between ...

Using faux Contacts for GTD on the iPhone

Bruce — Thu, 24 Apr 2008 16:16:28 +0000

From http://www.bioneural.net :

Despite strong indications of an imminent second generation 3G iPhone, the recent £100 price drop on the 8GB iPhone proved too tempting. I had hesitated because the iPhone failed to meet my minimum requirements for basic PDA functionality. With 1Password mostly overcoming the secure data exchange obstacle, the remaining challenge was to find a network-independent way of managing and synchronising tasks ("to do" items). I've also been wading through David Allen's book Getting Things Done in a search for ways to improve my personal productivity. Could I cherry-pick the key principles of the GTD religion and apply them on the iPhone using only the built-in apps? This is Part one of a two-part series exploring GTD using a Mac and iPhone. Part two is here. The essence of GTD The OmniFocus Basics Video does a good job of distilling the core ideas in the GTD method. It outlines three concepts: Actions are something you can physically do in a single step; Projects are activities that require more than one physical action to complete; Contexts are physical requirements for carrying out actions (e.g. being at work, at home, connected to the Internet, etc.) The video also summarizes three workflow steps to getting things done: Capture all outstanding individual ("atomic") actions; Organize those actions by grouping them into projects and/ or context; Do the outstanding actions. Let's put that graphically (adding horizontal reorganization as part of ongoing review): I'm not being strict about contexts being a physical place, person or thing: in my world a context can be a frame of mind, or an ...